OSHA 2025 Recordkeeping and Reporting Requirements: What to Know Now
Accurate recordkeeping and timely reporting are essential parts of OSHA compliance. The 2025 updates to recordkeeping and reporting requirements strengthen employer accountability and increase the scope of incidents that must be reported electronically.
For Arizona contractors, maintaining clean, accessible safety data helps prevent violations and supports safer worksites. D&O Crane provides full documentation support to ensure every inspection, training session, and safety event is properly recorded and OSHA-ready.
Expanded Electronic Submission Requirements
In 2025, OSHA expanded its electronic submission requirements under 29 CFR 1904.41. Employers with 100 or more employees at high-risk job sites must now submit injury and illness data directly through OSHA’s online portal.
These submissions include OSHA Form 300 (Log of Work-Related Injuries and Illnesses), Form 301 (Injury and Illness Incident Report), and Form 300A (Summary of Work-Related Injuries and Illnesses).
For more details, visit OSHA’s Recordkeeping Rule.
Injury and Illness Reporting Timeframes
Employers must report serious incidents within strict time limits.
- Fatalities: within 8 hours of learning about the incident
- Hospitalizations, amputations, or loss of an eye: within 24 hours
Submit reports online, by phone, or in person to the nearest OSHA office. D&O Crane follows this timeline rigorously, ensuring all required notifications are made immediately and with complete documentation.
More information is available on OSHA’s Severe Injury Reporting page.
Maintaining Accurate OSHA Logs
Employers are responsible for maintaining injury and illness logs for at least five years. These logs must remain accessible to OSHA inspectors, authorized employees, and their representatives.
D&O Crane maintains digital safety records for every project. Our electronic system allows quick retrieval of inspection results, incident logs, and training records. This not only ensures compliance but also streamlines internal safety audits.
For guidance on log management, see OSHA Forms and Instructions.
Common Recordkeeping Mistakes
Many contractors fail OSHA audits due to simple recordkeeping errors, such as incomplete logs, missing dates, or incorrect classifications. The 2025 rule clarifies definitions for work-related injuries, restricted duty cases, and medical treatment beyond first aid.
D&O Crane reviews all incident data monthly to verify accuracy. Our safety managers ensure every entry meets OSHA’s current definitions and reporting expectations.
Coordination with MSHA and Other Agencies
For contractors operating under both OSHA and MSHA jurisdictions, consistency in reporting is critical. D&O Crane aligns both regulatory frameworks, ensuring mining and construction operations maintain identical data tracking and reporting standards.
OSHA and MSHA share cross-agency initiatives to prevent duplicate submissions and ensure accurate safety statistics across industries.
Digital Documentation and Compliance Tracking
Paper logs are no longer enough. OSHA encourages employers to transition to digital systems that provide audit trails, version history, and real-time submission tracking.
D&O Crane’s internal compliance platform uses secure cloud storage to track inspections, incidents, and employee certifications. Contractors gain transparency, and supervisors can quickly retrieve any record requested during an inspection.
Learn more about modern reporting systems through OSHA’s Electronic Recordkeeping Overview.
Building a Culture of Transparency
Strong safety cultures rely on honest, consistent reporting. D&O Crane encourages employees to report all incidents and near-misses immediately. By identifying hazards early, contractors can prevent future injuries and improve overall safety performance.
Get Started Today
Stay ahead of OSHA’s 2025 recordkeeping and reporting requirements with D&O Crane. Our digital documentation systems, safety audits, and compliance programs keep Arizona contractors fully prepared for inspections and reviews.
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Visit our Contact page to schedule a compliance review or safety documentation audit.